Leave some time for small talk, but don’t forget to specify key talking points, as well as any relevant documents, files, or research that should be done beforehand. The best meetings always have an agenda, which helps everyone know what to expect. This will help you ensure that all meetings are consistent and timely.Īlso, make sure that they are long enough to discuss all the important matters (or even make a screencast), but also relatively short so that your team doesn’t have to waste time on being unproductive.Īpart from conducting the meetings as scheduled, you should also make sure they are structured properly. It doesn’t matter if you’re changing the time of the meeting every once in a while or keep it the same at all times - you should always stick to the agreed schedule. It’s a good practice to rotate the meeting time every now and then so that it’s fair to everyone.įor example, if you rotate the schedule every week, you will give every team member an opportunity to have one early-morning, one evening, and one midday meeting, instead of keeping the hour the same through the whole time. Change your meeting schedule every once in a while.Īs you can see, finding a suitable time across different time zones can be challenging, depending on where your team members are exactly. This might take a while - fortunately, there are a few tools that can help you find suitable hours almost immediately (take Time Zone Converter, as an example).Ĥ. Once you have a clear picture of everyone’s availability within different time zones, it should be easier to find the time that would suit the whole team.īasically, all you have to do it compare hours and time zones to see if you can find at least one hour in common. Check when exactly the working hours overlap. Start with deciding which hours per day you want (or have) to be available to your team, clients, business partners, and essentially whomever you work with.Īt the same time, you should also specify when you won’t be able to answer any calls and messages.Īfter all, you can’t be online all the time!ģ. Make sure everyone is clear about their working hours.īeing clear about your working hours can be extremely helpful when scheduling meetings across time zones. In short: Regular meetings are necessary, no matter how often they are held.Ģ. Having daily (or at least weekly) meetings is a good practice that allows everyone to be up-to-date and on the same page. It’s true that exchanging ideas and talking about recent developments is much easier face-to-face, but it doesn’t mean that remote workers should not be included in the conversations. Staying in touch is crucial, especially for distributed teams. The only issue here is to manage virtual meetings properly, which proves to be difficult for many companies out there. Being flexible in terms of location allows your business to access a wider pool of talents, and also clients. In fact: due to the rise of remote work, international collaboration and outsourcing, among others, scheduling meetings across time zones gets increasingly popular.Īnd rightly so. When you’re trying to schedule meetings across different time zones, however, it immediately starts to seem insanely big.īelieve it or not, the necessity to schedule such meetings occurs more often than you think. You might be under the impression that the world is small after you run into someone you know on the other side of it.
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